Administrative Coordinator I – Department of Finance
Location:
Open Date:
Description
WELCOME TO CLEMSON!
Clemson is calling…are you ready to answer the call?
One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others.
Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.
So,… are you ready?
JOB SUMMARY:
Coordinates the Department of Finance office operations. Provides administrative support to the Department Chair and the Department of Finance. Provides confidential administrative and operational support, coordinates workflow and scheduling, and ensures consistent execution of core administrative processes (finance/procurement coordination, travel support, documentation, and routine HR/payroll coordination). Works collaboratively with faculty, staff, students, and college/university offices to ensure smooth operations.
JOB DUTIES:
50% – Essential – Chair & Department Operations
Provides daily administrative support to the Chair, including triaging requests, organizing priorities, tracking deadlines, and ensuring timely completion of action items. Coordinates scheduling and meeting logistics, including confirmations and follow-up as needed. Provides administrative support for Chair and department meetings (e.g., agenda support, room/Teams setup, materials distribution, and action-item tracking as requested). Drafts, edits, and formats correspondence and routine department administrative communications on behalf of the Chair. Maintains organized records for Chair- and department-facing administrative processes (approvals, memos, reference files, recurring reports, and process documentation). Serves as a front-line point of contact for the department office; responds to routine inquiries and routes requests to the appropriate owner.
25% – Essential – Fiscal Coordination, Procurement, and Internal Controls
Coordinates purchasing and procurement processes; prepares and submits requisitions/orders and supports purchasing workflows in university systems. Maintains department-level budget tracking and periodic reporting (including appropriate departmental and foundation accounts as applicable). Coordinates reconciliation support and documentation (e.g., P-card documentation, account reviews, deposits) and maintains supporting records for audit readiness. Maintains checklists and documentation to support internal controls and compliance with university and college policies. Serves as liaison with college/university business offices to resolve routine finance/procurement issues.
10% – Essential – Travel, Visitors, and Administrative Logistics
Coordinates travel arrangements and reimbursement support for faculty/staff/visitor department-related travel, using the university travel system and processes. Supports faculty candidate and visitor logistics as assigned (scheduling, itineraries, travel coordination, reimbursements, and hosting details) in partnership with relevant faculty/staff. Coordinates department operational logistics (space requests, basic facilities/service tickets, supplies, and common-area needs) to ensure the office runs smoothly.
10% – Essential – HR / Payroll Coordination
Coordinates routine timekeeping processes as applicable (e.g., reminders, basic review for completeness, routing to approvers, and issue resolution with appropriate offices). Supports hiring and onboarding processes for faculty, staff and students as needed by preparing and routing documentation, maintaining required checklists, and coordinating required steps with HR and other offices (including international processes where applicable). Maintains reference materials and standard operating procedures (SOPs) to ensure consistent, timely processing of recurring HR/payroll processes.
5% – Essential – Process Documentation and Operational Improvement
Develops, maintains, and improves departmental administrative documentation (SOPs, checklists, templates, trackers, and calendars) for recurring workflows (e.g., travel, purchasing, reimbursements, hiring/onboarding, meeting support). Identifies opportunities to streamline administrative operations, proposes improvements to the Chair for consideration. Maintains shared resources in an organized, accessible format for continuity and cross-coverage.
MINIMUM REQUIREMENTS:
Work Exp 1+ years of experience supporting an office, manager, or team with scheduling, coordination, and administrative processes.
PREFERRED REQUIREMENTS:
Experience in higher education administration, with financial/procurement processes and reconciliation documentation, supporting meetings/committees and maintaining operational documentation, and coordinating hiring/onboarding and timekeeping processes.
RESPONSIBILITIES
JOB KNOWLEDGE
Firm Job Knowledge – Firm working knowledge of concepts, practices and procedures and ability to use in varied situations
SUPERVISORY RESPONSIBILITIES
No Supervisory Duties – Not responsible for supervising employees.
BUDGETARY RESPONSIBILITIES
No Budget Responsibilities – No fiscal responsibility for the department’s budget.
PHYSICAL REQUIREMENTS:
30% – Sit (stationary position) for prolonged period
15% – Walk or move about
25% – Use hands or feet to operate or handle machinery, equipment, etc
30% – Communicate, converse, give direction, express oneself
WORKING CONDITIONS:
No Work Conditions
WORK SCHEDULE:
Standard Hrs: 37.5
COMPENSATION INFORMATION
Expected Salary Range: $39,300 – $57,000
Salary is dependent upon several factors including, but not limited to, a candidate’s previous experience, knowledge, skills and performance in accordance with Clemson’s compensation guidelines.
ESSENTIAL PERSONNEL LEVEL
Normal Operations
Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.
JOB LOCATION:
Clemson, SC
APPLICATION DEADLINE:
Open Until Filled
First Review Date: March 16, 2026
MILITARY AND VETERAN:
MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.
VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job’s minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.
To claim Veteran Preference for qualifying positions, email mailto:hrjob@clemson.edu upon submission of your application.
CLOSING STATEMENT:
Clemson University is an EEO/AA employer. Employment decisions are made without regard to characteristics protected by applicable law including disability and protected veteran status.
Qualifications
Application Instructions
For more information and to apply, visit https://apptrkr.com/6982049
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